Buy Art Fair 2010 - Exhibitor Manual - Health & Safety Rules and Regulations

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Health & Safety Rules and Regulations

STATEMENT

The Organisers of Buy Art Fair, are committed to providing, maintaining and promoting, so far as is reasonably practicable, the highest standard of health, safety and welfare at all its events.
All exhibitors and contractors at Buy Art Fair are expected to ensure that they provide a safe place and system of work. Successful safety management requires the commitment, involvement and co-operation of all those on-site. Exhibitors and contractors have a duty under current Health & Safety Regulations with which they must comply by law.

GENERAL GUIDELINES

As an exhibitor at Buy Art Fair 2009 you must:
• nominate a health and safety representative for your stand who is aware of your company¡¦s health and safety policy.
• have a copy of your health and safety policy available (and of any sub-contractors you are employing) for inspection on-site, if requested.
• make sure you and anyone manning your stand understands the fire and evacuation procedures and locations of the hall¡¦s emergency exits.
• make sure all electrical work is carried out by an IEE qualified electrician. There is a halls electrical inspector who will be pleased to provide information or answer questions. All work will be inspected by the Local Authority on completion.
• ensure that all rubbish and packing from your stand is removed from the site. It must not be stored on or behind your stand during the show.
• ensure that measures are taken to minimise the impact of your operations on the environment.
• make sure that you are properly insured for the exhibition.
• treat all electrical cables as though they were live.
• be aware of others working around you and report any concerns you may have about unsafe work practices or violation of the health and safety procedures outlined.
• ask the advice of the halls management or the Organisers if you are in doubt about any aspect of health and safety issues.

As an exhibitor/contractor at Buy Art Fair 2009 you must not:
• use flammable materials as part of your displays. This includes plastic flowers, polystyrene etc. Some combustible materials may be acceptable if treated correctly.
• have overloaded or insecure displays. Stands and displays can be knocked by visitors and must be safe and secure.
• bring children into the halls during build-up and breakdown. The halls are regarded as a potentially dangerous place of work during these periods.
• overload trolleys ¡V not only does this damage your exhibits but it will make it much harder to manoeuvre your way to your stand through crowded aisles and may cause injury to you or other people.
• block the aisles with your rubbish or equipment.

DRINK AND DRUGS

The abuse of alcohol, drugs and other addictive substances can affect work performance and impair safety. Therefore, any person found to be under the influence of alcohol, drugs or other substances which in the opinion of the Organisers constitutes a danger to themselves or any other person using the venue, will be asked to leave the halls and if necessary will be removed by security or indeed the police.

EMERGENCY PROCEDURES & EVACUATION

It is the responsibility of every exhibitor and contractor to ensure that all employees working at Urbis during Buy Art Fair are familiar with the venue's emergency procedures.

FIRE PROCEDURES

In the event of an emergency, the fire/evacuation alarm will be raised in the form of a message relayed over the tannoy system. The message will be repeated as follows:

‘This is an emergency, you must leave the building by the nearest exit. Do not use the lift’

Full emergency procedures will be distributed to each stand via a stand drop on the opening morning of the show. Please ensure that all your stand personnel are aware of these procedures.

Please immediately advise the Urbis duty manager, organisers’ office or floor manager if you are aware of the outbreak of fire.

MEDICAL EMERGENCY

In a first aid emergency, where an ambulance is considered necessary, it is vital that Urbis Reception is contacted immediately either via the Organisers' Office or by telephone 0161 605 8200 giving the exact location of the casualty and details of injuries sustained. (See ‘first aid' in the 'General Information' section).

REPORTING OF ACCIDENTS

It is a legal requirement that any accident sustained, however small, should be reported in the first instance to the Urbis duty manager via the Organisers' Office. Some accidents must be further reported to the Local Authority in which case the Organisers will advise.

RISK ASSESSMENT

Risk assessments are a statutory requirement within the workplace, and consequently, it is essential that the Organisers receive assessments from all exhibitors.
Please refer to the on-line Risk Assessment Declaration form in the 'Forms & Downloads' section.

If you have any queries regarding your responsibilities towards the Health and Safety issues outlined above or the actions that you are required to take by law, you must contact
Lindsey Hanford:
07599 333702 or email: buyartfair@hanfordevents.co.uk